How To Sign Your Company Up

Here's a video walk through that explains how to sign your company up and create a co-worker carpooling program.

Welcome to work carpools. Thanks for signing up. I wanted to give you a quick 3 minute tour and explain how a few things work behind the scenes.

Work carpools is a website that helps you and your co-workers to quickly self-organize workplace carpools. A major benefit is that you are only commuting with co-workers, these are people you likely see on a daily basis, so you are not commuting with strangers. Commuting can save your co-workers thousands throughout the year on gas, insurance, and maintenance since you are normally sharing the expense with whoever you carpool with.

Sign up, Tell your co-workers, Match and Carpool

Here’s the three step process to getting started with work carpools. First, someone from the company will sign up and see how everything works, just like you’re doing right now. Next, you’ll want to invite your co-workers. Normally, this happens via an all company email, roll it into a company newsletter, saying “hey, we launched a new co-worker carpooling initiative if anyone is interested”. We’ll send you an email template as a starting point and you can modify it as needed. We’ll also send you a break room posted with QR code that people can scan with their mobile phones. Finally, you will start to see people from your company joining up and instantly getting carpool matches with other co-workers. It’s that simple.

How it works

Okay, since you just signed up, let me explain what’s on the next page after you’re done watching this video. We have added 25 example co-workers to your account so that you can kick the tires and see how things work. You’ll be able to browse your personalized carpooling matches grouped into three categories: co-workers that pass you on their way in (they could probably pick you up), co-workers that live nearby (you could be a driver or passenger), and co-workers that you pass on your way in (where you could pick them up). How this works is that behind the scenes we are looking at how you and your co-workers commute to work, and cross referencing overlapping paths to suggest these carpools. You can see you have plenty of options depending on if you want to be a driver or passenger. We’ll remove these example matches when your first co-worker joins.

To protect everyone's privacy, we anonymize your address, and instead use nearby cross streets as a good approximation of the general area where you live. You can then choose who you want to commute with, and share your details and set up ride sharing arrangements on your own. We just tell you who it makes sense to commute with.

Your are the group organizer

To invite your co-workers please head over to the “invite” link where you’ll see multiple ways to invite your co-workers. We’ll also email you the enablement kit with the email template and break room poster.

Next steps

That's it. We hope that helps explain what this website is, how it works, and how easy it is to get going. If you need help please contact us at support@workcarpools.com.